Terms of service.

Transaction Coordination Service Agreement

The Transaction Ease

This Service Agreement (“Agreement”) is made effective upon the submission of a new transaction by an agent (“AGENT”) to The Transaction Ease (“TTE”), an independent transaction coordination company based in Florida.

By submitting a new transaction, the AGENT agrees to the terms and conditions outlined below.

1. Scope of Services

TTE will provide transaction coordination services to the AGENT for real estate transactions. This includes:

  • Reviewing and organizing contracts, addenda, and disclosures

  • Tracking key deadlines (escrow, inspections, financing, closing, etc.)

  • Coordinating communication between agents, title, lender, and other parties

  • Supporting compliance with broker file requirements

  • Providing regular status updates and reminders

TTE will act solely as a third-party coordinator and will not serve as a licensed real estate agent or representative in any transaction.

2. Service Fees

Fees are due per transaction unless otherwise agreed in writing. The following rates apply:

Service Fee Buyer or Seller Side Only $370 Dual Agent (Both Sides) $550 Listing Coordination $150 (due at time of service)

Invoices are sent at closing. Listing coordination is billed at time of file setup.

Late payments may incur additional fees.

3. File Cancellations

TTE understands that deals sometimes fall through. The following cancellation terms apply:

  • Each AGENT is allowed two (2) file cancellations per calendar year at no cost.

  • After the second cancellation, a $100 cancellation fee will be charged per file.

  • If a new contract is executed with the same client within 60 days of the cancellation, standard fees will apply to the new file.

TTE also offers an optional close-out service ($75) for canceled files, which includes termination form handling, coordination of escrow refunds, and compliance wrap-up.

4. Business Hours & Processing Timeframes

TTE operates Monday through Friday, 9:00 AM – 5:00 PM (EST).

  • Files received before 12:00 PM are typically processed the same business day.

  • Files submitted after 12:00 PM may be processed the next business day, depending on volume.

  • Please allow up to 24 hours for Monday submissions, due to higher volume.

TTE responds to emails and file-related communications within 24 business hours.

5. Term of Agreement

This Agreement applies on a per-file basis and remains in effect for the duration of the transaction unless terminated in writing by either party. Submission of a new contract constitutes acceptance of these terms.

6. Termination

An AGENT may terminate services by providing at least 7 business days’ notice in writing. Services already rendered will be billed, and any cancellation fees (if applicable) will apply.

TTE reserves the right to end services at any time if contractual obligations are not met or if industry regulations change in a way that limits service delivery.

7. Confidentiality

TTE agrees to maintain the confidentiality of all client, agent, and transaction-related information. Confidential information will not be shared, sold, or disclosed to third parties without written consent, unless required by law.

This clause survives the termination of this Agreement.

8. Agent Responsibilities & Liability

The AGENT remains responsible for:

  • Acquiring all client signatures

  • Complying with real estate laws and licensing requirements

  • Communicating with all transaction parties as needed

The AGENT agrees to release and hold harmless TTE from any claims, errors, or disputes arising from third-party communications, misstatements, or nondisclosures that fall outside TTE’s scope of work.

9. Changes to Agreement

Any changes or updates to this Agreement must be made in writing and signed by both parties.

10. Governing Law

This Agreement shall be governed by the laws of the State of Florida.

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